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Member Resources

Clean + Safe Guidance for Meetings + Events

State Allows Hotels To Reopen For Group Meetings and Events

Effective April 15th, California hotels are allowed to host meetings and events with attendance limits according to the colored tier of their county, as seen below.

Vaccine and testing protocols were made available as an addendum to the Blueprint Activity & Business Tiers Chart on April 14.  The details are:

  • Fully vaccinated travelers from out-of-state are allowed to attend events restricted to in-state residents. See the updated Travel Advisory.
  • Where capacity limits exist, fully vaccinated employees don’t count toward the capacity limit. Information on vaccines can be found here.
  • For events with fully vaccinated/tested attendees, capacity limits have been increased:
    • Orange Tier: Indoor events can increase by 50%, up to 50% of venue capacity.
    • Yellow Tier: Indoor events can increase by 50%, up to 75% of venue capacity.  
  • Fully vaccinated/tested meetings:
    • Meetings must be separate/distant and clearly delineated. (12’ distance)
    • Attendees don’t need to be physically distanced.
    • Attendees must still wear masks.
  • Definitions and verifications:
    • Tested-Only:  Within 72 hours of event start or 24 hours for antigen tests. Verification includes test provider/lab documentation in any form that includes name, type of test, and date of negative result.
    • Vaccinated-Only: More than two weeks after a single dose (Johnson & Johnson) or two weeks after the second dose for two dose vaccinations. Verification includes vaccination card in any form or documentation of vaccination from a healthcare provider.
The host of the meeting is responsible for verification of vaccines. This can be the hotel, the meeting planner or anyone else that could be interpreted to be the host.

The guidance for Private Venue and Events will have additional details and guidance for hotels that all CHLA members should review.  This is expected to be included with other industry guidance later today here (scroll down toward the bottom of the page).  Significantly, for employees who are not vaccinated, hotels must develop an employee COVID-19 testing program for weekly optional testing if non-tested/non-vaccinated employees will be working private events or meetings of any type.

Please always check with your city/county for the latest updates for each county.  San Francisco and Los Angeles County also updated their local events guidance.

For full details of state and CHLA guidance go to: 

Meeting Attendance Limits for County Tiers:

 

Indoor Events

Outdoor Events

Purple Tier   Maximum of 25 people
If tested or show proof of full vaccination: Not Allowed Max 100 people
(including staff)

Red Tier

 

Maximum of 50 people

If tested or show proof of full vaccination:

Max 100 people

Max 200 people
(including staff)

Orange Tier

 

Max of 100 people

If tested or show proof of full vaccination:

 Max 150 people

Max 300 people
(including staff)

Yellow Tier

 

Max of 200 people

If tested or show proof of full vaccination:

 Max 200 people

Max 400 people
(including staff)


GENERAL INFORMATION:
Hotels must adhere to the state’s Blueprint for a Safer Economy, individual county health department guidelines and CHLA’s Clean & Safe Guidance for Meetings and Events. As you know, CHLA issued meeting guidance in October 2020 in English and Spanish, to prepare for gatherings and dining in outdoor areas and hotel conference rooms. Our hotel brands have developed their own safety protocols and procedures for meetings and events.

Reopening hotels for meetings and events is the next logical step for California’s economic recovery. The COVID-19 vaccine distribution is more widespread and hotel employees have been eligible to be vaccinated since early February. California is the last state in the nation to open – even partially – for group gatherings. We are cautiously optimistic that the state will take more steps to full reopening as COVID cases drop and counties ease restrictions. We do not know when these next steps will occur, but we work every day with state public health leaders, urging them to do so and reminding them that our Clean & Safe protocols have kept guests and employees safe throughout the pandemic.

 

 

State by State Reopening Tracker for Meetings + Events

 

CHLA Meeting Guidance - Available in English & Spanish

In addition to guestrooms, hotel and lodging properties provide meeting rooms, event space, and food & beverage for all types of ‘group’ customers, such as corporations, associations, religious groups, private entities, charities, and others. 

It’s important to institute appropriate guidelines in order to reestablish meetings and events in California hotel and lodging properties. As this segment of hotel business requires unique cleaning and safety protocols, the California Hotel & Lodging Association is providing this meeting and event guidance for the safety of the meeting/event attendees and employees, as well as guests and others.

Please note these guidelines are in addition to CHLA’s COVID-19 Clean + Safe Guidelines for individual travel and the California Public of Health and Cal/OSHA COVID-19 Industry Guidance: Hotels, Lodging, and Short-Term Rentals.

Download English CHLA Meeting Guidance

Download Spanish CHLA Meeting Guidance

 

Industry Resources for Conducting Safe Meetings
Meetings & Event Resources

Centers for Disease Control and Prevention (CDC) Guidance on Gatherings and Events


World Health Organization - Key planning recommendations for mass gatherings in the context of the current COVID-19 outbreak


MEETSafe Guidelines by PSAV - PSAV and our family of companies will be at the forefront in safe meeting practices related to the services provided by our industry leading brands. As shelter-in-place restrictions ease, physical distancing and enhanced cleaning procedures will remain an essential part of making people comfortable with meeting.


Connect: Socially Distant Floor Plans Help Usher in Events

Convene with Confidence – MGM Resorts

Exhibition Services & Contractors Association: Health & Safety Guidance for the Exhibitions Industry

Events Industry Council: Meeting and Event Design Accepted Practices Guide July 2020

Event Safety Alliance Reopening Guide

Freeman: The New Normal - Considerations for Business Events in a Post-COVID 19 World

IMEX and Marriott International's Regenerative Revolution Report

International Association of Exhibits and Events (IAEE): Essential Considerations for Safely Reopening Exhibitions and Events, Version Two

Manchester Grand Hyatt San Diego Health & Safety for Meetings [VIDEO]

Meetings Mean Business: State-by-State Reopening Tracker

Meeting Professionals International (MPI): Navigating the New NormalTips for Organizing Meeting & Events Post-COVID (Whitepaper)

Orlando – Convention Center Guidelines

U.S. Travel Association Report - Getting Back to Business: Navigating the Safe Return of Meetings and Their Role in Economic Recovery


Local Guidance

Los Angeles County Economic Resiliency Task Force - Hospitality Working Group Recommended Protocols

Monterey County Meeting Guide

Monterey County Events Guide

Palm Springs Resolution for Local Meetings

City of San Diego Resolution for Hotel Meetings

San Diego County – Safe Reopening Plan for Meetings/Events

Visit Anaheim Recovery Playbook


Letter to the Governor's Office

Letter from the California Hotel & Lodging Association

Letter From the Assembly Tourism Committee

 

Please note these guidelines are in addition to CHLA’s COVID-19 Clean + Safe Guidelines for individual travel and the California Public of Health and Cal/OSHA COVID-19 Industry Guidance: Hotels, Lodging, and Short-Term Rentals. Those guidelines include:

  • Worksite Specific Plan
  • Employee Training
  • Individual Control Measures & Screening
  • Cleaning and Disinfecting Protocols
  • Physical Distancing Guidelines
  • Considerations for Pools and Aquatic Venues (if applicable)

In addition to these standards, hotel and lodging properties should also consider implementing additional protocols for individual travelers and employees such as CHLA’s Clean + Safe Self-Certification, the American Hotel & Lodging Association’s Safe Stay initiative, and/or the Global Biorisk Advisory Council STAR Accreditation Program, among other programs.

 

 

CHLA Partners